TERMS & CONDITIONS

These Terms & Conditions apply to all bookings and performances contracted with Aluminus Dance & Entertainment (“Aluminus”). By confirming a booking and paying the required deposit, the Client acknowledges and agrees to the following terms.

1. Booking Confirmation & Payment

A 50% non-refundable deposit is required to secure the event date, performers and agreed services.
A booking is not confirmed until the required deposit has been received in cleared funds.
Where agreed, performer and date availability may be held provisionally for up to 7 days while awaiting the booking deposit.
If the deposit is not received within the provisional hold period, the date and/or performers may be released to other enquiries and availability will need to be reconfirmed.
The remaining balance must be paid by the event date, unless otherwise specified on the quotation or invoice.
Bookings made at short notice may require full payment upfront.
Late or outstanding payments may result in cancellation or suspension of services.

2. Cancellations & Postponements

All booking deposits are non-refundable.
Cancellations made within 30 days of the event date may incur the full agreed booking fee.
Requests to postpone or transfer a booking to another date will be considered at Aluminus' discretion and are subject to performer availability.
Where a postponement is approved, the deposit may be transferred to the new date at Aluminus' discretion.
If Aluminus or the required performers are unavailable for the proposed new date, the standard cancellation terms will apply.
Changes to the event date, location, duration, performance requirements or scope may result in a revised quotation or additional charges.
In the event of government restrictions, natural disasters, severe weather or other circumstances beyond reasonable control (force majeure), alternative arrangements will be discussed. Refunds are not guaranteed.

3. Client Responsibilities & Event Requirements

Changes to the event date, location, duration, performance requirements or scope may result in a revised quotation or additional charges.
In the event of government restrictions, natural disasters, severe weather or other circumstances beyond reasonable control (force majeure), alternative arrangements will be discussed. Refunds are not guaranteed.
The Client agrees to provide all reasonable requirements necessary for the safe and professional delivery of the booked entertainment, including:
A safe and suitable performance area.
Clear access for performers, costumes and equipment.
Adequate ceiling height and performance clearance where relevant.
Access to a private, secure and suitable changing area located reasonably close to the performance area.
Access to power where required.
A suitable sound system unless otherwise included or arranged with Aluminus.
Suitable access and parking for performers. Parking fees, tolls or other event-related access costs may be charged to or reimbursed by the Client where applicable.
An appropriate event or venue contact available on the day where required.
The Client is responsible for ensuring that the venue permits the booked entertainment and for obtaining any venue approvals or permissions required for the performance.
Any venue-specific restrictions or requirements that may affect the performance must be communicated to Aluminus prior to the event.

4. Fire Performances (Where Applicable)

Where fire entertainment is booked:
Fire performances are subject to venue approval, site suitability and applicable regulations.
The Client is responsible for notifying the venue that fire entertainment has been booked and obtaining any required venue permissions.
Any venue-specific fire requirements must be communicated to Aluminus prior to the event.
A safe performance perimeter must be maintained at all times.
Fire performances are generally performed outdoors unless an indoor performance has been specifically approved.
Aluminus and its performers reserve the right to modify, pause or cease a fire performance where conditions are considered unsafe.
Fire performances may be modified or cancelled due to weather, strong winds, unsafe surfaces, guest interference or other safety concerns.
Where practical, an alternative LED or non-fire performance may be offered if fire cannot safely proceed.
Safety decisions made by Aluminus or its performers are final.

5. Safety & Guest Conduct

All Aluminus performers are trained professionals appropriate to their booked performance.
Guests must not touch, interfere with, obstruct or enter the designated performance area unless invited to interact by a performer.
Guests must not interfere with performance equipment, props, costumes or fire safety equipment.
The Client is responsible for reasonable management of guest behaviour and ensuring a safe environment for performers.
Aluminus reserves the right to pause or cease a performance if performers, staff or guests are placed at risk.
Aluminus is not liable for injury, loss or damage resulting from unsafe venue conditions, failure to follow safety instructions or inappropriate guest interference.
Aluminus holds current Public Liability Insurance. Certificates of Currency can be provided upon request.

6. Performance Timing & Changes

Final performance times and relevant run sheet details must be confirmed prior to the event.
The quoted fee is based on the agreed booking scope, including the number of performers, performance format, event location, duration, call time and other requirements specified in the quotation.
Requests to alter the agreed scope may result in additional fees or a revised quotation.
Significant changes made within 48 hours of the event may incur additional charges and are subject to performer availability.
Delays beyond agreed performance or finish times caused by the Client, venue or event schedule may incur overtime charges.
Aluminus cannot guarantee that performances can be extended or rescheduled on the day due to event delays, as performers may have other commitments.

7. Weather Policy (Outdoor Events)

For outdoor performances, the Client is responsible for providing an appropriate and safe performance environment.
Performances may be modified, delayed, relocated or cancelled where rain, strong wind, extreme heat, wet or slippery surfaces, storms or other conditions create a safety risk.
Suitable shelter should be available for performers, costumes and equipment where reasonably required.
Where possible, Aluminus will work with the Client to provide an appropriate alternative, such as relocating the performance indoors or modifying the entertainment.
The final decision regarding whether conditions are safe to perform remains with Aluminus and its performers.
Unsuitable weather does not automatically entitle the Client to a refund where performers have attended, are available to perform and the performance cannot proceed safely due to conditions outside Aluminus' control.

8. Travel, Parking & Accommodation

Travel charges may apply depending on the event location and performer requirements.
Parking, tolls and other reasonable travel-related expenses may be charged where applicable.
Suitable performer parking should be provided or arranged by the Client where possible.
Regional, interstate or international bookings may require additional travel, accommodation, transfers and/or flights.
Any known travel or accommodation charges will be outlined in the quotation or agreed with the Client.

9. Performer Availabilty & Substitution

Individual performer requests are subject to availability and cannot be guaranteed unless specifically agreed in writing.
The Client is booking entertainment services provided by Aluminus rather than contracting individual performers directly.
In the event of illness, injury, emergency or unforeseen circumstances, Aluminus reserves the right to substitute a performer with another suitably skilled and professional performer where possible.

10. Creative Development & Bespoke Concepts

During the enquiry and quotation stage, Aluminus may provide selected existing portfolio images, videos, show information and promotional material where relevant to assist with entertainment selection.
For bespoke or custom entertainment concepts, the creative development process begins once the booking has been confirmed and the required 50% deposit has been received.
The deposit is essential before Aluminus commences creative development or allocates time and resources to developing a concept specifically for an event.
Bespoke creative development may include:
Custom entertainment concepts and creative direction.
Detailed styling, costume development or sourcing.
Mood boards and tailored visual presentations.
Choreography planning or development.
Music selection, editing or development.
Custom show structures and performance planning.
Event-specific research, sourcing and creative preparation.
Other creative work developed specifically for the Client or event.
Any concepts, preliminary ideas or existing portfolio material shared prior to confirmation are provided to assist with the booking decision and do not constitute commencement of the bespoke creative development process.
Where substantial bespoke development is requested prior to booking, Aluminus may offer this as a separate paid creative consultation or development service.
Once the booking deposit has been received, Aluminus can move into the detailed creative process and work with the Client to develop and refine the agreed concept for their event.

11. Photography, Video & Promotional Material

Aluminus may use photographs or video captured at events for portfolio, website, social media and promotional purposes unless the Client requests confidentiality in writing prior to the event.
Full filming or reproduction of Aluminus performances for commercial use, resale or reproduction is not permitted without prior written approval.
Images, videos and portfolio material supplied by Aluminus remain subject to Aluminus' usage rights and intellectual property protections.
Original, unwatermarked or high-resolution promotional material is not automatically supplied for third-party advertising, pitching or promotional purposes.
Aluminus promotional material must not be presented or represented as the work, performers or intellectual property of another entertainment provider.
Where Aluminus content or performers are publicly featured by a Client, venue, agency or event partner, appropriate credit to Aluminus Dance & Entertainment / @aluminusentertainment is appreciated and may be required where agreed as part of the booking.

12. Performer Communication & Representation

All booking, scheduling, creative and event-related communication regarding Aluminus performers should be managed through Aluminus unless otherwise arranged.
Performer personal contact details will not be provided without permission.
Clients, agencies and venues must not use an Aluminus booking to directly engage, solicit or represent Aluminus performers independently in connection with the contracted event without prior agreement.

13. Intellectual Property

All Aluminus choreography, show formats, creative concepts, costumes, styling, branding, promotional material and other original performance or creative material remain the intellectual property of Aluminus and/or the relevant creator.
These materials may not be copied, reproduced, adapted, distributed or used to recreate an Aluminus concept or performance without prior written permission.
Bespoke creative work developed for a Client does not transfer ownership of the underlying creative concept or intellectual property unless specifically agreed in writing.

14. Acceptance of Terms

By confirming a booking and paying the required deposit, the Client acknowledges that they have read, understood and agreed to these Terms & Conditions.
Where a quotation, booking confirmation or written agreement contains additional event-specific terms, those requirements form part of the booking agreement.

Aluminus Dance & Entertainment

Sydney, Central Coast, Newcastle & Hunter

NSW, Australia

ALUMINUS DANCE & ENTERTAINMENT